MRAA: Health care bill includes accounting requirement

The new health care bill will impose significant burdens on businesses by requiring them to issue a Form 1099 to all vendors from which the business does more than $600 per year in purchases, the Marine Retailers Association of America said in an advisory to its membership.

To meet this new requirement, which goes into effect in 2012, businesses will have to keep track of all purchases they make by vendor. For example, if a self-employed individual makes numerous small purchases from an office supply store during a calendar year that total at least $600, the individual must issue a Form 1099 to the vendor and the IRS showing the exact amount of total purchases.

"The problem has a very broad reach," the MRAA said. "According to an analysis by the Internal Revenue Service, about 40 million businesses and many entities will be subject to the new requirement, including roughly 26 million non-farm sole proprietorships, four million S corporations, two million C corporations, three million partnerships, two million farming businesses, one million charities and other tax-exempt organizations and more than 100,000 government entities."

The MRAA recommends that all marine retailers consult with their accountants on this new requirement.

Comments
10 Tuesday, 03 May 2011 08:30
pls i am an accountant in a new Marine company.The company is into Logistics and hiring of vessels to some major oil companies. what accounting package is best for this kind of company? What accounting procedures are meant to be in place? pls i need your advice and suggestions. thanks.
9 Tuesday, 20 July 2010 15:02

To the contrary still sailing, it encourges a cash transaction on anything over 600 bucks, so as to not have to go through the hassle of this bull crap paperwork. The goverment can try as they might, but until they have an agent in every business watching every transaction, (and under Obama that will happen eventually), they will not be able to control the under the table deals. What these guys don't get is that without the occasional tax free deal, most small business owners wouldn't find it worthwhile to own and run a business, employeeing the majority of Americans. The government has taken more and more of the incentive to be an enteprenure away, which is what the liberal communist marxist want. Why they couldn't just go live in one of the communist marxist nations that exist already, I don't know, but they seem intent on destroying this country, and the capitalist system that built it.  

8 Tuesday, 13 July 2010 23:24
This is a very effective way to shine a light on the "cash economy".  Companies that use standard book keeping programs will have no problem meeting this new reg.  But the cash and carry economy will be measured more carefully than ever before (won't everyone be surprised how big an economy it is).
7 Tuesday, 13 July 2010 18:25

Not being a tax pro but layman's knowledge it has alway been that labor and such services to small companies ovewr 600 was to be reported.  It did seem to exclude materials and products.  That's the big change here, but on the IRS web site they seem to imply that credit cards may be exempt, to wit:


IR-2010-79, July 1, 2010

WASHINGTON — The Internal Revenue Service today invited public comment on how to most effectively carry out a law change that, starting in 2012, will require businesses to report a wider range of payments to contractors, vendors and others, usually on Form 1099. These comments will help the IRS issue guidance that implements this provision in a manner that minimizes burden and avoids duplicate reporting.

Under a proposed regulation, many business purchases made with credit or debit cards would be exempt from the new reporting requirement because they are already reported by banks and other payment processors. The IRS seeks comments on additional circumstances in which duplicate reporting might otherwise occur and on rules that would prevent such duplicate reporting.

The change, enacted in March but not effective until 2012, expanded existing reporting requirements to include a business’s payments related to goods and other property, and payments to most corporations. With some exceptions, payments to corporations are currently exempt from this requirement.

6 Tuesday, 13 July 2010 16:57

The section of the bill to which the MRAA alert refers is reproduced below.  The IRS is in the process of issuing guidance on this and is presently accepting public comment.  IRS appears to be contemplating exempting all credit/debit card purchases because those are already reported by banks/credit card companies.  If so, this would appear to substantially reduce the burden of this requirement as it would only apply to cash transactions.   To learn more or to comment to the IRS, visit http://www.irs.gov/newsroom/article/0,,id=225029,00.html.



There are also bills in Congress to repeal this provision.



EC. 9006. EXPANSION OF INFORMATION REPORTING REQUIREMENTS.



(a) In General- Section 6041 of the Internal Revenue Code of 1986 is amended by adding at the end the following new subsections:



`(h) Application to Corporations- Notwithstanding any regulation prescribed by the Secretary before the date of the enactment of this subsection, for purposes of this section the term `person' includes any corporation that is not an organization exempt from tax under section 501(a).



`(i) Regulations- The Secretary may prescribe such regulations and other guidance as may be appropriate or necessary to carry out the purposes of this section, including rules to prevent duplicative reporting of transactions.'.



(b) Payments for Property and Other Gross Proceeds- Subsection (a) of section 6041 of the Internal Revenue Code of 1986 is amended--



(1) by inserting `amounts in consideration for property,' after `wages,',



(2) by inserting `gross proceeds,' after `emoluments, or other', and



(3) by inserting `gross proceeds,' after `setting forth the amount of such'.



(c) Effective Date- The amendments made by this section shall apply to payments made after December 31, 2011.

5 Tuesday, 13 July 2010 16:23
So if we as a company buys more than $600/year from Dupont, GE or Exxon, we have to send these company's a 1099 and they're going to list their 1099 earnings on their tax return?  Hello????
4 Tuesday, 13 July 2010 15:56

Currently under IRS rules you are required to report any vendor that you pay over $ 600. That vendor is also required to produce an invoice for those services. If you do not have this arms length relationship in these types of transactions that vendor might be considered an employee which not only raises issues under the new health care bill but also regarding Social Security payments.


At year end as a standard practice we issue 1099 for all vendors over  $ 600 no matter how we pay them and we fill those 1099 with the IRS.

3 Tuesday, 13 July 2010 15:52

You send the 1099 to the supplier because you're using Amex as a middle man to pay them. Here's how you set it up in your accounting software:


 


You go to Acme Supply and pay for $100 worth of supplies with a company credit card from Visa. You come back to the office and enter the receipt as an invoice under the Acme Supply vendor account. The invoice is coded to the supplies expense account.


 


You then enter a manual payment to pay the invoice so you don’t show a payable. The account code for the $100 payment is a liability account set up for this purpose, not the cash account. When the payment is applied to the invoice and posted to the general ledger, it effectively moves the amount owed from the general accounts payable account to a specific liability account for what is owed to the credit card company.


 


When the invoice from Visa arrives, it’s entered under the Visa vendor account and coded to the same liability account. When this invoice updates the general ledger, it reduces the liability to the credit card company and puts it back into general accounts payable. You then pay the Visa invoice normally in a check run.

2 Tuesday, 13 July 2010 15:50
Carl,  Amex is simply a pass through (which makes money on exchange fees and unpaid balances) that helps you complete your purchase.  The IRS wants to know the actual vendors you are purchasing from so that they can in turn make sure those companies are reporting all of the revenue and paying all of the taxes they're supposed to.  It sounds like you'll need to itemize each supplier.  The IRS will make sure AMEX pays taxes on the fee and interest income they generate but not on the money that they pass through to your supplier.
1 Tuesday, 13 July 2010 15:32

If you make these purchases with a credit card, does the 1099


go to the credit card co. or must you somehow seperate out and


itemize money spent at each supplier?


If you write a check to Amex, why wouldn't you send the 1099 to Amex?

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